Lots of people—and way too many businesses—stick with systems that technically work. But “technically working” doesn’t mean working well. That mindset might be the very thing holding you back from real progress.
Let’s talk about how outdated routines and clunky tools waste time, lower results, and how simple, custom systems built with tools like Google Sheets and Notion can turn everything around.
Just Because It Works Doesn’t Mean It Works Well
You’ve probably heard the phrase: “If it ain’t broke, don’t fix it.”
But here’s the truth:
A system can function and still be completely inefficient.
Whether it’s a messy spreadsheet, a manual process, or a disconnected set of tools—it might be doing “enough” to survive… but not enough to grow.
My Dealership Story: When “Good Enough” Wasn’t
I worked as a salesperson at a car dealership. The deposit tracking system we had technically worked—but it was clunky, outdated, and full of gaps.
No way to track follow-ups
No alerts for customer shipment updates
No sales breakdowns by deposit, walk-ins, phone, or leads
No fast way to find inventory at other dealership locations
Every day, salespeople had to manually check over 100+ customers. That alone took 30 to 60 minutes—just searching and guessing and making a lot of mistakes in the process.
Everyone was frustrated, cancellations were rising, and no one had real visibility into what they were doing right or wrong.
I had to use my knowledge and skills.
I didn’t have access to integrations or automation tools, so I turned to something I could control: Google Sheets. I built a smarter, more organized system that did all the things the old one couldn’t:
Tracked my personal sales by channel
Highlighted who needed follow-ups
Showed progress in one place with charts
Found cars from other dealerships faster than anyone could manually
And saved me over 30 minutes a day
Eventually, the rest of the team started using my system too. Once it spread, things changed:
Sales went up, stress went down, and customer satisfaction improved.
Why Tailored Systems Win
When your tools match your workflow, everything runs smoother. Whether you’re managing a business or staying organized in your personal life, a tailored system can:
Cut busywork
Reduce errors
Create real-time clarity
Help you scale faster
Lead to higher revenue and better results
And you don’t need a huge tech stack to do it.
That’s where Notion comes in.
While Google Sheets gave me a quick win, Notion lets me build systems that are even more flexible—like custom dashboards, CRMs, project trackers, and more. It’s the next step up when you’re ready to go from “just working” to “working better.”
You Don’t Need Complicated Tools. Just the Right Ones.
The best systems aren’t always the fanciest—they’re the ones that actually solve problems.
Google Sheets helped me organize chaos.
Notion helped me build something even better.
You can do the same with your own business or day-to-day life.
Ready to Ditch “Good Enough”?
If your current setup “works” but drains your time or limits your results, it’s time for something smarter.
Check out my Notion templates – designed to save hours, improve workflows, and help you actually hit your goals:
Explore My Notion Templates
Got a system that’s slowing you down? Get your custom system today. Visit Services
Leave a comment below and tell me about it—I’d love to hear your story or help you fix it.
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